Organize Notes with Folders

Overview

Use folders to organize your notes and other folders, with support for up to six levels of nesting. 

The Library is where all your notes and folders live. It is your main space for accessing and organizing your content. 

The left sidebar is where you create and manage folders to keep your notes organized.

When you update to Notability 16.0, your current organization will be automatically converted from Subjects and Dividers to Folders. 

Navigation

Tapping a folder selects it. To expand or collapse a folder, tap it again or select the arrow. 

The note count will be displayed on a folder when it is selected. The note count reflects notes directly inside that folder and not within it’s subfolders. 

Creating Folders

  1. Select + next to Folders in the sidebar. 
  2. Select Add Folder. 
  3. A new folder will appear in your library, and you can name it. 
    • Multiple folders can be created with the same name.
    • Once a folder has been created, there is no limit to the number of notes living inside of it. The top folder can hold 5 more levels of folders. 

Create a Subfolder

You can create folders inside other folders.

  1. Press and hold (iOS) or right-click (Mac) on a folder.
  2. Select Insert Folder from the menu that appears. 

Editing Folders

Press and hold (iOS) or right-click (Mac) on a Folder to rename it.

Press and hold (iOS) or right-click (Mac) on a Folder to Edit.  

Edit Options

  1. To customize the folder color toggle .
  2. To emojify the folder (For Notability Cloud users only)
  3. Lock Folder (iCloud only) 
  4. Delete Folder
  5. Press Save at the top right corner of the menu.

Sorting Folders and Notes

Press and hold (iOS) or right-click (Mac) on a Folder to Sort Folders.  

Select in the upper right corner of the Library, next to the +New to sort your notes, or toggle between list and grid view. 

Moving Folders

To organize your Library, you can move folders into other folders.

  1. Tap and hold (iOS) or click and hold (Mac) a folder.
  2. Drag it into another folder.
  3. Release to place it inside.

Moving Notes into a Folder

  1. Tap and hold (iOS) or click and hold (Mac) a note.
  2. Drag the note into a folder.
  3. Release to move the note.

Locking a Folder (iCloud only) 

Password-protected folders remain locked at the folder level, but users can still access subfolders and notes contained inside unlocked subfolders. 

Updated