Notability for Organizations

Schools managing devices will have free access to Notability for Organizations (full-featured). If you are an institution representative and have any questions or need support, contact us here.
For businesses interested in using Notability, fill out this form to be contacted by our team. 

Apple School Manager

Search for "Notability" and "Get" as many licenses as needed. 

Don't use Apple School Manager but manage devices through a mobile device manager? Contact us for alternative deployment methods. 

Configuring Notability

With a mobile device manager (MDM), Notability application settings can be configured.

For steps on using App Config or plist, please see your MDM platform's documentation.

What features can I disable?

  • iCloud Sync
  • Access to certain cloud services
  • Giphy and Web Clip browsers
  • Camera and Photo Library access
  • Link Sharing
  • Note Gallery
  • Notability Account*

*Disabling both Link Sharing and Note Gallery will remove access to the Notability Account. See sample configurations below. 

Sample App Config

Enables all supported features:

<?xml version="1.0" encoding="UTF-8"?>
<!DOCTYPE plist PUBLIC "-//Apple//DTD PLIST 1.0//EN" "http://www.apple.com/DTDs/PropertyList-1.0.dtd">
<plist version="1.0">
<dict>
<key>Giphy Allowed</key>
<true/>
<key>iCloud Allowed</key>
<true/>
<key>Link Sharing Allowed</key>
<true/>
<key>Locked Subjects Allowed</key>
<true/>
<key>Photo Library Allowed</key>
<true/>
<key>Web Clip Allowed</key>
<true/>
<key>Note Gallery Allowed</key>
<true/>
<key>Allowed Cloud Services</key>
<array>
<string>GoogleDrive</string>
<string>DropBox</string>
<string>OneDrive</string>
<string>Box</string>
<string>WebDAV</string>
<string>Email</string>
<string>OpenIn</string>
</array>
</dict>
</plist>

Sample App Config

Disables Link Sharing and Note Gallery. License Key added. 

<?xml version="1.0" encoding="UTF-8"?>
<!DOCTYPE plist PUBLIC "-//Apple//DTD PLIST 1.0//EN" "http://www.apple.com/DTDs/PropertyList-1.0.dtd">
<plist version="1.0">
<dict>
<key>Link Sharing Allowed</key>
<false/>
<key>Note Gallery Allowed</key>
<false/>
</dict>
</plist>

Read-Only Mode

If your school's devices are running into a usage limit, please reach out using the contact links at the top of the article for a fix. 

Data Privacy

By default, Notability stores all notes on a user's device. If they like, though, users may sync their notes to iCloud or back up notes to services such as Google Drive, Dropbox, and Box. Regardless of whether a cloud service is used with Notability, our team doesn't have access to users' notes. For local data storage, Notability uses the standard encryption that an iPad, iPhone, or Mac provides. Similarly, if Notability sends notes to a cloud service, the app uses the service's standard transfer and storage methods. Notability doesn't provide encryption of its own at the moment. For services that Notability can interact with, the teams that provide those services are the best source of information about their security. If you'd like to learn more about iCloud's security, for example, Apple has a great article on that subject here.

We use third party services, Firebase and Mixpanel, to aggregate anonymous analytics about which features of the app are used and how frequently they are used. We use this information strictly to improve the features in Notability. We do not sell, rent or give away the data. And most crucially, no content created by users is tracked with analytics, only feature usage information such as which input tools are used most frequently. Please see our privacy policy here for more information. 

With the above options, you can configure Notability to effectively be local-only. If you still need to send a data privacy agreement, contact us here.

 

Managing Licenses Safely (Prevent Data Loss)

Licenses obtained through Apple School Manager can be assigned to students’ Apple ID or to your school’s iPads. If you start the school year with one option and decide to switch, please proceed with caution.

  • Reassigning an app from an Apple ID to an iPad will delete and reinstall the app, and notes that are not synced to iCloud will be deleted

  • Certain MDM may delete and reinstall Notability instead of updating the app for devices. Deleting and reinstalling Notability will delete all notes that stored locally on the device. If this is the case for your MDM provider, please have your users enable iCloud Syncing and/or Auto-Backup (we recommend both).