Apple School Manager & Apple Business Manager
For steps on sending a configuration file to managed devices, please see your MDM platform's documentation.
What features can I disable?
- iCloud Sync
- Access to certain cloud services
- Giphy and Web Clip browsers
- Camera and Photo Library access
- Link Sharing
- Note Gallery
- Notability Account*
*Disabling both Link Sharing and Note Gallery will remove access to the Notability Account. See sample configurations below.
What is a "License Key"?
You can now force Notability for Organizations on managed devices. This also prevents the issue where users can revert or deploy to the "Starter" tier and is recommended for all organizations utilizing a MDM. The License Key is required to deploy Notability for Organizations without ASM/ABM. The License Key string is EDU.
Sample Configuration File
Enables all supported features:
<?xml version="1.0" encoding="UTF-8"?> <!DOCTYPE plist PUBLIC "-//Apple//DTD PLIST 1.0//EN" "http://www.apple.com/DTDs/PropertyList-1.0.dtd"> <plist version="1.0"> <dict> <key>Giphy Allowed</key> <true/> <key>iCloud Allowed</key> <true/> <key>Link Sharing Allowed</key> <true/> <key>Locked Subjects Allowed</key> <true/> <key>Photo Library Allowed</key> <true/> <key>Web Clip Allowed</key> <true/> <key>Note Gallery Allowed</key> <true/> <key>License Key</key> <string>EDU</string> <key>Allowed Cloud Services</key> <array> <string>GoogleDrive</string> <string>DropBox</string> <string>OneDrive</string> <string>Box</string> <string>WebDAV</string> <string>Email</string> <string>Twitter</string> <string>OpenIn</string> </array> </dict> </plist>
Sample Configuration File
Disables Link Sharing and Note Gallery. License Key added.
<?xml version="1.0" encoding="UTF-8"?> <!DOCTYPE plist PUBLIC "-//Apple//DTD PLIST 1.0//EN" "http://www.apple.com/DTDs/PropertyList-1.0.dtd"> <plist version="1.0"> <dict> <key>Link Sharing Allowed</key> <false/> <key>Note Gallery Allowed</key> <false/> <key>License Key</key> <string>EDU</string> </dict> </plist>
Sample JAMF Configuration File
License Key added.
<dict> <key>License Key</key> <string>EDU</string> </dict>
By default, Notability stores all notes on a user's device. If they like, though, users may sync their notes to iCloud or back up notes to services such as Google Drive, Dropbox, and Box. Regardless of whether a cloud service is used with Notability, our team doesn't have access to users' notes. For local data storage, Notability uses the standard encryption that an iPad, iPhone, or Mac provides. Similarly, if Notability sends notes to a cloud service, the app uses the service's standard transfer and storage methods. Notability doesn't provide encryption of its own at the moment. For services that Notability can interact with, the teams that provide those services are the best source of information about their security. If you'd like to learn more about iCloud's security, for example, Apple has a great article on that subject here.
With the above options, you can configure Notability to effectively be local-only. If you still need to send a data privacy agreement, contact us here.
Managing Licenses Safely (Prevent Data Loss)
Licenses obtained through Apple School Manager can be assigned to students’ Apple ID or to your school’s iPads. If you start the school year with one option and decide to switch, please proceed with caution.
- Reassigning an app from an Apple ID to an iPad will delete and reinstall the app, and notes that are not synced to iCloud will be deleted.
- Certain MDM may delete and reinstall Notability instead of updating the app for devices. Deleting and reinstalling Notability will delete all notes that stored locally on the device. If this is the case for your MDM provider, please have your users enable iCloud Syncing and/or Auto-Backup (we recommend both).